The United Bird
Societies of South Australia Inc.
1. The organisation shall be an Incorporated Body and shall be known as
THE UNITED BIRD SOCIETIES OF SOUTH AUSTRALIA INCORPORATED
here-in-after in these Rules referred to as the UBSSA.
2. Membership of the UBSSA shall consist of Full and Associate
Affiliates. Full affiliation shall be open to all avicultural and/or
bird clubs, or societies , based within the State of South
Australia, with the exception of those organisations solely devoted
to domesticated and/or racing pigeons or poultry. Full Affiliates
shall be entitled to all the rights and privileges of membership
including the right to vote on all matters requiring resolution.
Associate Affiliation shall be open to all avicultural and/or bird
clubs, or societies, based outside of the State of South Australia
with the exception of those organisations solely devoted to
domesticated and/or racing pigeons or poultry. Associate Affiliates
shall be entitled to all the rights and privileges of membership
except the right to vote on matters requiring resolution.
3. The management committee shall be known as THE COUNCIL of the
4. The Council shall be responsible, at the first council meeting
following the Annual General meeting, for the appointment of a
Patron(s) for the ensuing calendar year.
5. The Council shall not, in any way, interfere with the autonomy of
any affiliated organisation: nor will The Council act as a
regulatory body for the conduct of bird shows, displays, or sales
held/to be held by any affiliated organisation.
6. Any bird society or club (fulfilling the requirements of rule 2.)
desirous of joining the
UBSSA shall be deemed to be a member upon payment of the appropriate
7. The minimum levy payable by an affiliated organisation,
irrespective of the number of
financial members, shall be not less than that applicable to fifty
8. The Council shall set the annual affiliation fee in respect of
the ensuing financial year and advise affiliated organisations of
such fee by April 30th each year.
9. The UBSSA’s financial year shall run from the 1st of July to the
following 30th of June.
10. Full Affiliates by a two-thirds majority of such affiliates
exercising their right to vote,
shall have the power to reprimand, suspend or expel any affiliated
may act in a manner detrimental to the Objectives of the UBSSA.
However, no such
action shall be instituted without the organisation in question
to appear before a Special Meeting of Delegates to explain its
11. The Council shall consist of a minimum of six (6) and a maximum
of nine (9) persons.
12. Officers of The Council shall be a Chairperson, Deputy Chair,
Executive Officer, two
(2) Public Relations Officers. These appointments are to be made by
An Assistant Executive Officer may be appointed if and when
13. The Chairperson shall preside at all meetings of The Council
and/or Delegates; in his/her
absence the Deputy Chair shall preside. In the absence of both these
Councillors present shall appoint one of their number to preside.
14. The Executive Officer shall be responsible for recording minutes
of all meetings of The Council and/or Delegates, the banking (or
Investing [see Rule 17 below]) of all funds, the disbursement of
accounts rendered, the receipt and dispatch of all correspondence,
and the notification of all meetings.
15. The Public Relations Officers shall be responsible for the
promotion of such aspects of bird keeping as may be decided by
16. The Inter-club Liaison Officer shall be responsible for
liaising, on behalf of The Council with affiliated organisations on
such matters as may require verbal clarification.
17. The Executive Officer shall invest any funds, not immediately
required , in such a
manner as may, from time to time, be determined by The Council.
18. All elected Councillors shall hold office for two (2) years, but
are eligible for
19. An election for up to a maximum of five (5) persons shall be
held every twelve (12)
months at the Annual General Meeting. Any vacancies above these five
(5) positions shall be filled as per rule 20.
20. Casual vacancies shall be filled at the discretion of The
Council. Councillors so appointed may stand for election at the next
annual election of Councillors.
21. Not more than three (3) members representing any one fully
affiliated organisation shall hold a council position at any one
22. Nominees to positions on The Council shall be drawn from the
members of fully affiliated organisations only.
23. Members of The Council shall be elected by postal vote by fully
Ballot papers to be forwarded to fully affiliated organisations by
30th April each year.
Ballot papers must be returned to the Executive Officer in a sealed
envelope by the
30th June each year.
24. Nominations for Council vacancies by fully affiliated
organisations, signed by a duly
authorised officer, shall be lodged with the Executive Officer, in
writing , by the 31st
March each year.
25. Each fully affiliated organisation shall have one (1) vote, on
all matters requiring
resolution, at all meetings of accredited Delegates, but up to three
(3) Delegates may be
accredited to the meeting.
26. Fully affiliated organisations unable to accredit delegates to a
particular meeting may
nominate a proxy to act on their behalf, provided that such
nomination shall be in
writing signed by a duly authorised officer of the appointing
27. Voting on all matters requiring resolution, other than the
election of Councillors, shall be determined by a declaration of
each fully affiliated organisation’s vote, such vote
shall be entered in the minutes of the meeting.
28. An Annual General Meeting of Delegates shall be held within 2
months of the conclusion of each financial year, for which at least
twenty-one (21) days written notice shall be
given to all affiliated organisations. The election of Councillors
shall take place at the Annual General Meeting (As per rule 19.)
29. A Special Meeting of Delegates may be called at the written
request of three (3) fully affiliated organisations, such request to
detail matters to be discussed at the meeting.
There shall be two (2) months notice of a Special Meeting given to
all fully affiliated
Organisation’s. No business other than that detailed in the original
request shall be discussed at Special Meetings. If a quorum (see
Rule 32) cannot be formed at a Special Meeting the matter(s)
detailed for discussion shall be deemed to have lapsed.
30. The Council shall have the power to call additional Meetings of
Delegates and the power to call Extraordinary Special Meetings of
Delegates at short notice.
31. Four (4) Councillors shall be required to form a quorum at any
meeting of The Council.
If within thirty (30) minutes from the designated time of such
meeting a quorum is not able to be formed the meeting shall be
deferred to such time and place as may be decided.
32. Representation of thirty percent (30%) of fully affiliated
organisations shall be required to form a quorum at Annual General ,
Special and Extraordinary Meetings of Delegates. If within thirty
(30) minutes from the designated time of such meeting a quorum is
not able to be formed such meeting shall, with the exception of
Special Meetings (see Rule 30), be adjourned to such time and place
as may decided by The Council.
33. The Council shall meet at least once every three (3) months , at
such time and place as may be decided by the Councillors.
34. Any Councillor absenting him/herself from three (3) consecutive
meetings of The
Council, without seeking prior leave of absence, or without
providing a satisfactory explanation, shall be held to have vacated
his/her office and The Council may proceed to fill such vacancy.
35. The Council may appoint any subcommittee it may deem advisable.
The Chairperson of any such subcommittee shall, by reason of holding
that office , become an ex-officio member of The Council during the
life of the subcommittee.
36. Any Councillor who acts in a dishonourable manner may be
suspended from The
Council by a two-thirds majority vote of The Council for a period to
be determined. No such action shall be instituted without such
Councillor being invited to appear before The Council to explain
37. The Council shall appoint an Auditor who shall audit the
financial records of the UBSSA at least once a year.
38. The Council shall prepare and present to the Annual General
Meeting an Annual report and audited Balance Sheet to the end of the
previous financial year.
39. The Council shall have the power to seek membership of and
appoint delegates, as may be required, to any Federal organisation
with compatible aims.
40. These Objectives and Rules shall only be altered, or rescinded,
at a Special Meeting of Delegates. Only The Council and fully
affiliated organisations shall have the right to propose
alteration(s) to these Objectives and Rules.
Details of any proposed alteration(s) shall be forwarded, in
writing, to the Executive Officer. Written notification of the
proposed alteration(s) and the time and place of the Special Meeting
of Delegates to consider and resolve same shall be distributed to
all fully affiliated organisations within seven (7) days of
consideration by The Council. A minimum of thirty (30) days written
notice shall be given to Full Affiliates prior to the meeting held
to resolve such alteration(s).
41. A two-thirds majority of fully affiliated organisations,
exercising their right to vote, shall be required to alter or
rescind these Objectives and Rules.
42. Interpretation of these Objectives and Rules shall be vested in
43. The UBSSA shall have all the powers conferred by section 25 of the Act.
44. The assets and income of the UBSSA shall be applied solely in
furtherance of its
Objectives and no portion shall be distributed directly or
indirectly to its affiliates and/or officers except as bona fide
compensation for services rendered or expenses incurred on behalf of
the UBSSA and authorised by The Council.
45. In the event of the UBSSA being dissolved, the monies which
remain after such
dissolution and the satisfaction of all debts and liabilities ,
shall be paid and by The Council in accordance with their power to
any fund, institution or authority, which is a non-profit
OBJECTIVES OF THE UNITED BIRD SOCIETIES OF SOUTH AUSTRALIA INC.
1. The promotion of goodwill and communication between all
Bird-keepers and Societies.
2. Provision of protection, wherever possible, to all Bird-keepers.
3. Provision of a forum for all South Australian bird organisations
to express their views and to contribute to a united effort to
ensure the betterment of aviculture.
4. Provisions of delegates to represent South Australia on a
5. Formulation of views, and courses of action, for conveyance to a
6. Dissemination of information from a National Body to affiliated
7. Provision of mediation and/or consultation on Federal, State, and
Local Government legislation.
8. To act as a watch-dog on proposed Federal, State and Local
9. Instigation of appropriate submissions for amendments, where
necessary, to existing or proposed legislation.
10. Co-ordination of all available information for the benefit of
11. The gaining of acceptance as an authority on bird keeping
matters with Government Departments, other authorities, and all
sections of the media.
12. To take an active interest in and to contribute to conservation
matters considered to be relevant to the interests of The United
Bird Societies of South Australia by The council or a Delegates'